Anatomy of An Election
Yesterday, 2 June 2014 was a Gubernatorial Primary here in
California. For reasons that I don’t quite remember, I decided to be an
election volunteer. I was designed as a Substitute Clerk and was assigned to a
small precinct co-located in a church with another precinct.
The polls were open from 0600 to 2000. During that time we
processed a grand total of 57 live voters. All used two page ballots each about
11” by 17” long. Not one person (even in Silicon Valley) used the voter
machine. We also collected over 100 absentee ballots.
The whole experience harkened me back to Sarajevo in 1997
when the Combined Joint Information Campaign Task Force (CJICTF) had to
re-print ballots for Bosnian election because the local contract printer had
printed the ballots just as the samples looked. Meaning each line had a
placeholder like “AAAAA” or “BBBBB” rather than the actual candidate names.
In reflecting on the two elections and recent events in
Afghanistan, I thought it appropriate to offer some observations from an
organizational perspective.
First – a bit about my day yesterday.
Starting at the bottom.
Clerks and a Precinct Inspector (PI) are the two levels of
individuals at a polling place. The PI reports to a Field Inspector (FI) who
manages between 8 and 12 precincts. All of these people are volunteers. Clerks
are paid $95 for their service and inspectors receive stipends of $150 to $180.
If you’re interested you can check out:
http://www.sccgov.org/sites/rov/Volunteer/Pages/Officer.aspx)
The polls are totally manned by volunteers. Judging from my
personal experience, there are no qualifications or test to be the PI. This is
a big mistake, as you’ll see as I continue on.
I was a Substitute Clerk. I took a 3 hour Election Training
Class which was well done because it was mostly hands on. The Election
Officer’s Manual (in my photo) is very much by the numbers and easy to follow.
Assigned Clerks and PIs report to their polling places on
Monday night at a designated time to set up the polls. Controlled items such as
the ballots, official forms and voting machines are not set up at this point
and are still secured until Election Day Morning. These teams report to their
polling places at 0600 on election day.
All substitutes report to the Registrar of Voters (ROV)
office at 0600 on Election Day. It took
the ROV over 3 hours to get me an assignment and there had to be over 100
people still to be assigned when I left at about 0905.
My precinct had 1 PI who was in her first election. Her line
of work was that she was a home health aide. She couldn’t even figure out how
to work the official precinct cell phone. There were two other works with 5 years
or more experience, one other new guy and me.
The day went by slowly but we were able to process all 57
voters without incident. Close-up was a bit of a fire drill. All of the forms,
machines and supplies came in either cases or bags or cases. Each container had
a label indicating what went where. Some had to be sealed, others did not.
The two experienced workers counted the ballots and filled
out the forms related to that paperwork. The other guy and I tallied and shut
down the voter machine, which we then packed. We also dismantled the polling
booths/tables. In all it took about an hour and 20 minutes to pack things up.
The PI took a two-hour lunch without apology while the
workers only got an hour. She was also overwhelmed by the sheer mass of
materials and the multiple steps involved in closing the polls. She essentially
stood by bewildered while the rest of us did the work.
I loaded the PI’s car with the ballots, cartridge from the
voting machine and other controlled items that had to be returned. IAW protocol
followed her car with the ballots to the drop off point where ROV people would
unload the car.
Here are my thoughts as far as MISO operations. These are some
key things that MISO personnel need to bear in mind:
1.
Impressions are everything. Elections and the
people running them have to come across as competent, transparent and honest.
2.
Polling places must be run in a consistent and
nonpartisan manner. Polling station managers must be able to work with other
people of all kinds and have the management skills to orchestrate the
logistical issues with trust and aplomb.
3.
Polls are open and must be secure.
4.
Observers or poll watchers are allowed to
observe and observe. In the case of the State of California there is a Roster
Index which shows who has voted. The purpose would appear to be to allow poll
watchers to call those who have not voted and encouraging them to vote for
their candidate.
5.
There may also be Election Observers who are
from nongovernmental or community based agencies who are there to observe that
the election process is running IAW State and Federal Laws.
6.
Observers and watchers are not allowed to
interfere with the election process, permanently remove any posted Indexes,
handle any ballots or act as replacements for the Election Officers (Clerks and
PI).
7.
Languages are key. Ballots and instructions need
to be clear and that they need to take into account the languages of the
population. We had ballots in English, Spanish, Tagalog, Chinese and
Vietnamese. Next year California will add Hindi, Khmer, Korean and Japanese.
8.
Processing can be cumbersome as long as it is
easy to follow, transparent and embodies multiple checks and balances.
9.
Ballots must be printed in plenty of time before
the election so that any issues can be dealt with prior to Election Day.
10. Chain
of custody and security of ballots as well as the sanctity of the election
process must be maintained at all times.
11. The
counting and reporting function must also be similarly transparent, trusted and
reliable as well.
Hopefully this will provide some useful perspective and
since nothing ever goes away on the Internet – it will always be there if you
need it.
Reader input invited as always.